Super Administrative Executive

Fusionbrand is a fast paced, innovative brand consultancy that is leading the way in the building of robust Malaysian brands. We’re about to write the next chapter of our story and need a seriously talented, young, ambitious, confident administrative assistant with at least 3 years experience working in an office.

  • Outstanding career opportunity.
  • Opportunity to challenge yourself.
  • Continuous learning experience.
  • Opportunity to put Malaysian brands on the world map.

What’s it all about?

Fusionbrand is the strategic brand research and brand strategy development firm that everyone in town is talking about. We have brand strategists, graphic designers and digital teams that need to be organised and supported by top admin talent.

But you’ll be much more than an admin person to us. We’ll seek your opinion on a regular basis because you, like us are a consumer. This is a rare opportunity to be an appreciated part of an open, dynamic and multicultural team that consistently challenges branding convention.

About you
You are young, enthusiastic, energetic, open minded, culturally, socially and professionally inquisitive. You are well organised, able to work in a team or on your own. You have the confidence to make decisions and solve problems. You are able to coordinate multiple activities and work well under pressure.

Responsibilities include:
  • Support multiple teams with scheduling, calendaring, travel, meetings and everything else required to keep the teams effective and efficient.
  • Monitor various government and private e-procurement / tender sites and search for tenders, RFPs and RFQs on a daily basis.
  • Read and review incoming tenders, submissions, and reports in order to determine their significance and department relevance and ensure their distribution.
  • Put together documentation needed for tender and RFP submissions.
  • Keep Fusionbrand company registration and financial documents and certifications up to date.
  • Help track of company finances and prepare invoices, reports, memos, letters and other documents, using Word, Excel, PowerPoint. Knowledge in other relevant software is an added advantage.
  • Help prepare salaries and all other payments. Experience in accounting and finance is an added advantage.
  • Prepare weekly cash flow and report to Managing Director.
  • Assist with the research and development of presentations for creative pitches and support presentation teams.
  • Coordinate internal and cross-team communications with weekly and monthly status updates.
  • Develop weekly admin meeting agendas, take minutes and ensure distribution of meeting notes before and after meetings.
  • Assist with responses to inquiries from suppliers.
  • Perform general office duties such as ordering supplies and other duties as assigned.
  • Answer the phone in the Fusionbrand way.
  • Help with tracking and supporting of company correspondence.
  • Prepare responses to correspondence containing routine inquiries.

You’ll be expected to coordinate with strategic partners such as other agencies, printers, etc. Stay up to date with technical developments by identifying and requesting the opportunity to attend workshops. Be on top of new administrative trends and new ideas and be able to propose them to management.


Compensation
  • Salary is RM3,000 – RM4,000 depending on your qualifications, experience and attitude.
  • Profit sharing through successful referrals or newly won business through your own efforts.
  • We’ll also help you update your job knowledge by allowing you to participate in educational opportunities; subscribe to professional publications; grow personal networks; join and participate in professional organisations.
  • EPF/SOCSO.
  • Hand phone allowance.
  • Parking.
Our ideal team mate has or is:
  • At least two to three years of relevant experience in an administrative capacity, ideally in an integrated agency environment but we will consider fresh graduates.
  • Strong administrative and organisational skills with outstanding attention to detail.
  • Confident with good communication skills and fluent in both English and Bahasa Malaysia. Fluency in a third language is an added advantage.
  • Good at scheduling.
  • Some experience of budget development and tracking.
  • Some experience of cash flow management.
  • Ability to stay focussed and self direct in a fast-paced environment while juggling multiple tasks.
  • Robust problem solving and troubleshooting skills.
  • Excellent written and verbal communication skills.
  • Able to work collaboratively with team members.
  • Ability to work to deadlines & flexible when requirements change.
  • Well versed in Microsoft Office with special emphasis on PowerPoint. Fluency in other relevant applications (design/social/digital) will be an added advantage.
  • Great awareness of current and future trends, in particular mobile and digital.
  • A strong interest in corporate branding would be an advantage.
  • Awareness and understanding of digital and interest/ability to work in that environment if required.
  • Active on social media with working knowledge on how it works.
  • Strong confident personality, with principles, passion and energy. Able to put your point across and willing to fail if it means you will improve.
  • Personable and approachable.
  • Curious, always enquiring.

Requirements
  • Candidate must possess at least a bachelor’s degree in a relevant field (business, mass communication, finance, business administration, human resources).
  • Past experience working in an branding, advertising, PR, digital or media agency is an added advantage.
  • Experience in using accounting software and carrying out financial/accounting/auditing tasks is an added advantage.

Work location
  • Petaling Jaya.
  • Nearest MRT station: Phileo Damansara (5 mins walk).
  • Nearest LRT station: Asia Jaya (15 mins by Rapid KL T786).

 

If you are chomping at the bit at the prospect of working with us, please apply online here.